Once you have been accepted, you have to prepare yourself for the upcoming exchange. Here you will find information about what you need to think about.
You will receive information by email about which documents to complete and when these must be uploaded/submitted. There is a great deal of administrative work involved in arranging exchange studies and, as a student, you are required to take responsibility by familiarising yourself with the process so that you do not miss anything.
Travelling within Europe - the Erasmus+ exchange programme
The following points apply to those travelling within Europe and under the Erasmus+ exchange programme. Those going to Switzerland will receive information on what is applicable direct from their international coordinator.
- Study plan – document
- Fill out a form including courses and send via email to your director of studies
- Agreement form (agreement between Chalmers and students admitted to an exchange programme)
- Erasmus grant contract
- Learning agreement (ISCED codes can be found in the Search portal)
- Arrival and departure form
All forms in MoveOn related to the Erasmus exchange (Not thous to Switzerland) have been collected int o one portal: Erasmus-portal.
Forms
For those going outside Europe - the Global Exchange exchange programme
- Study plan – document
- Fill out a form including courses and send via email to your director of studies
- Agreement form (agreement between Chalmers and students admitted to an exchange programme).
All forms in MoveOn related to the exchange (Including thous to Switzerland) have been collected in to one portal: MoveON-portal.
Visas
Some countries (outside the EU/EEC) require a student visa. You will receive information from our partner universities on how and when to apply for this. It is important to follow their instructions and submit your visa application on time. If you are an international student, you may also need a visa for studies within the EU/ESS. In this case, you should contact the Swedish Migration Agency for help determining what applies in your specific case.
Insurance
During your exchange, you will be insured through Chalmers, under the Legal, Financial and Administrative Services Agency’s Student OUT insurance. This insurance is valid two weeks before the start of your exchange and two weeks after it ends. The insurance also applies 24 hours a day. It is important to understand that the insurance is only valid in the destination country of your studies. Thus, if you plan to travel around, you must take supplementary insurance (you must arrange this yourself).
More information about the Student OUT insurance and what it covers
Funding/CSN
Students going on exchange within Europe through the Erasmus+ exchange programme will get a grant from the Erasmus+ programme. The grant varies depending on the actual destination of the exchange. Find out more on UHR/Erasmus+
Students going on exchange outside of Europe through the Global Exchange programme will be awarded a grant from Chalmers. This is SEK 15,000 per semester. For a year, the amount is SEK 30,000. You may (if eligible) apply to CSN for studies abroad; this is done directly via CSN’s website. If you have questions about CSN and exchange studies, please consult CSN directly. Grants from Erasmus+ or direct from Chalmers should not be counted as income when you complete the CSN form.
Those going on exchange to Switzerland will receive an alternative scholarship from Chalmers as you cannot apply for the Erasmus grant. You will receive more information from your international coordinator.
Support for students with disabilities
Contact the educational support coordinator at Chalmers who will help you provide certification of the support you currently receive at Chalmers. You must then send this to the partner university, to ensure you get the right help during your exchange.
Check list for outgoing exchange students with disabilities
We have put together this handy checklist, so you don't forget anything. he checklist is compiled by the educational support coordinator.