Once you have accepted your exchange place, it is time to begin preparations for your departure. To ensure a successful exchange, it is important that you familiarize yourself with the process well in advance and take personal responsibility for each step. Here you will find comprehensive information on everything from the nomination process and academic planning, to essential details regarding visas, insurance, CSN, and grants.
Nomination and application to the partner university
After you have been allocated an exchange place, you will be formally nominated to the partner university by your International Coordinator at Chalmers.
Once the nomination has been completed, the partner university will contact you directly by email. They will provide instructions on how to submit your application, as well as information about course selection, visa applications (for exchanges outside Europe) and housing.
Deadlines vary between universities. In general, nominations take place during the spring semester for autumn exchanges and during the autumn semester for spring exchanges.
Academic planning and course selection
You are responsible for identifying suitable courses for your exchange. Course information can be found on the partner university's website or in the course catalogue provided after nomination. A useful tip is to read previous students’ travel reports in the Search Portal to see which courses other students have taken.
Find travel reports in the Search Portal
How to complete your Study Plan
All students must prepare a Study Plan using the Excel template provided. The Study Plan forms the basis for the assessment and transfer of credits after your exchange.
Complete the Excel template
Download the template and enter the course title, course code, and number of credits awarded by the partner university.
Note: You must include a direct link to the course syllabus for each course. A course code alone is not sufficient as Chalmers must be able to assess the course content and level.
Submit your Study Plan
Save the completed file and send it to your Director of Studies for approval.
Note: Your study plan must be submitted at least three weeks before the partner university's application deadline to guarantee processing in time.
Contact the right person if you have questions
Are you unsure who to contact? FInd the Director of Studies for your programme.
If you are going on exchange during the first year of a master’s programme, contact the Director of Studies for your new master’s programme, not the one for your previous bachelor’s programme.
Programme-specific documents (Erasmus+ / Global Exchange)
Depending on whether your exchange takes place within or outside Europe, you will need to complete different mandatory documents. All required forms and agreements for your exchange are available in the MoveOn portal.
Visas and practical preparations
Visa requirements
If you are going to study outside the EU/EEA, or in some cases in countries such as the United Kingdom, you may need to apply for a visa or residence permit before departure. You are responsible for finding out which requirements apply to you and for submitting your application. Current information about requirements and application procedures can be found through the embassy or relevant authorities of the country where you will study.
In most cases, you cannot apply for a visa until you have received your official admission letter from the partner university. Processing times can be long, sometimes several weeks, so you should start the process as early as possible.
Special rules may also apply for some studies within the EU. Contact the Swedish Migration Agency well in advance if you need information about your specific situation.
Learn more at migrationsverket.se
Travel safety and health
Before your exchange, make sure you have the information and preparations needed for a safe stay abroad. Here you will find important information about travel safety, health, and health insurance.
Insurance during your exchange (Student UT)
As an outgoing exchange student from Chalmers, you are automatically covered by the government-funded Student UT insurance provided through Kammarkollegiet. Your insurance certificate will be sent to you digitally after you have been assigned an exchange placement.
Finance and funding
During your exchange period, you do not pay any tuition fees to the host university. If you pay tuition fees to Chalmers, you will continue to do so as usual during your exchange.
Student finance from CSN
You can apply for student finance from CSN for studies abroad if you meet CSN’s eligibility requirements. Eligibility may depend on factors such as your citizenship and residence status.
When applying, indicate that your studies will take place abroad and provide the exact start and end dates of your exchange period.
Important tip for autumn exchanges: If you are going on exchange during the autumn semester, we recommend applying for CSN funding for both the autumn and the following spring semester at the same time. Otherwise, there is a risk of a gap in payments during the spring, as it may take some time for your credits from abroad to be processed and registered in Ladok after your return.
Please note that scholarships from Chalmers or Erasmus+ are not considered income and therefore do not affect your student finance.
Read more about student finance from CSN
Chalmers Global Exchange Grant (Outside Europe)
Students going on an exchange outside Europe through Global Exchange receive a scholarship from Chalmers. The amounts are:
One semester: 25,000 SEK
Full academic year: 50,000 SEK
For exchanges to Switzerland, students at ETH Zürich and EPFL Lausanne receive an Erasmus+ scholarship, while other Swiss universities are covered by the Global Exchange scholarship.
Erasmus+ Grant (Within Europe)
If you go on an exchange within Erasmus+, you may receive a scholarship as financial support during your exchange period. The scholarship is calculated per day based on your actual study period, including any mandatory introduction weeks.
The scholarship is paid in two instalments: approximately 70 percent before departure and the remaining amount after returning home, once all required documents have been submitted.
Below you will find information about current scholarship amounts by country and any additional Erasmus+ grants.
Asia Magazine for exchanges in Asia
If you are going on an exchange in Asia, you are expected to contribute an article to Asia Magazine, a publication managed by the Chalmers International Taiwan Office (CITO). The articles aim to share students’ experiences and provide inspiration from exchanges in Asia.
Students going on exchange to National Yang Ming Chiao Tung University (NYCU) in Taiwan are also expected to actively contribute to the production of the magazine while on site.
CITO will contact you with more information before your departure.
Disability support
If you have a disability or require learning support, you may be able to receive adjustments during your exchange. To ensure that appropriate support can be arranged at your host university, you should plan this well in advance and follow the steps below.
Contact