illustration av coronavirus

Coronavirus: Information for employees

Chalmers operations will mainly continue digitally over summer. From the beginning of the autumn term, Chalmers will hold campus-based education, with significant digital elements. Employees are recommended to continue working from home, to the extent their duties allow, and in dialogue with their closest manager. Continued caution is advised with visits, meetings and travel beyond 14 August. 

This information is intended for all employees at Chalmers

18 June 11:00

Working at home is the primary recommendation 

Since 17 March, employees have been recommended to work from home, to the extent that their duties allow, in dialogue with their direct manager. Chalmers’ crisis management group, after agreement with the President and the University Management Group, have now decided to extend this recommendation beyond 14 August. This recommendation applies until further notice is given.

When the autumn semester begins, Chalmers will conduct campus-based education, together with significant digital elements. Employees who must be on site to teach, support teaching activities or perform other tasks that cannot be done remotely, need to be able to work on campus in safety. Other employees should therefore, to the extent their duties allow, continue to work from home.

In this way, the overall operations can best adhere to the Public Health Agency’s guidelines on maintaining distance between individuals and avoiding larger social gatherings. Planning and coordination of the work will be led as normal by managers. The links below contains detailed advice for how the risk of infection can be reduced.

Avoiding spreading infection – our joint responsibility

To avoid becoming infected and infecting others:
  • Work from home to as great an extent as possible
  • Keep a distance from others, both indoors and out. When you are close to other people you do not live with, keep more than one arm's length. (at least 1.5 metres)
  • Stay home if you are sick, even if it just a mild cold. See the list of common symptoms of Covid 19
  • Wash your hands often with soap and warm water for at least 20 seconds. You can find more hygiene advice here.
  • Avoid using public transport especially during rush hour. When you must: Keep your distance from others on buses, trains, trams and other public transport. For longer journeys: Choose options where you can book a seat. Read more on journeys within Sweden here.
  • Avoid visiting elderly relatives. People over 70 are most at risk of becoming seriously ill from Covid 19. 
  • Avoid parties, funerals, baptisms, and weddings.
  • Keep your distance from others in sporting locations, saunas, gyms, and avoid changing in public changing facilities. 
  • Keep yourself updated via krisinformation.se and the Public Health Agency’s website

Campus is not closed – but only open for employees and students

Chalmers has not closed its campuses. The doors to facilities on campus are locked, but available for students and employees, and others with pass-cards. Group rooms and computer rooms remain open during the summer period to give students access to the necessary resources.
 
When the autumn semester begins more classrooms and auditoriums will open. The reception in CA-huset is unmanned, until furhter notice, but all employees can enter with a pass-card and code 06:00-20:00. The mail is picked up/left only once a day.

Chalmers’ three physical libraries will remain closed over summer (the main library, Kuggen, and the architectural library), and offer instead online library service and phone support. The libraries’ electronic information resources and support channels are not affected by the closures. The three libraries will open for employees and students from 17 August, with limited opening hours of 10–14. 

Premises adapted for greater security

In order to ensure safe conditions for those students and staff who must be on campus, premises will be adapted to try and minimise the risk of spreading infection, with, for example, plexiglass in receptions, markings in the floor and more sparse seating in meeting rooms, lecture halls and lunchrooms. The general recommendation is to run half capacity compared to a normal situation.
  • Shared offices – avoid being in at the same time
  • Open offices – maximum half capacity
  • Meeting rooms – half capacity
  • Laboratory activities – conduct a risk analysis
  • General lectures on campus – maximum half capacity, no more than 50 people
  • The Public Health Agency's guidelines on social distancing shall apply in all premises
Entry by means of access cards continues to apply after 14 August, to limit the num'sber of people in the premises.

Busi​ness travel

Chalmers will not permit any international business travel, and only operationally critical travel within Sweden. What is operationally critical will be decided by the Heads of Department. The restrictions currently apply until 14 August. Employees are advised to follow the Ministry of Foreign Affair’s travel advice for private journeys. 

Chalmers will continue to permit only operations-critical business trips after 15 August. International business trips can be granted from 15 August, but only if the trip is not affected by the Ministry of Foreign Affairs’ travel advice. This decision applies until further notice.

Conferences, meetings and visits

All physical conferences, meetings and visits with external participants, arranged by Chalmers, should be carried out digitally, or cancelled entirely, until 14 August. This restriction will lift thereafter, but digital meetings are still recommended, and should remain the first choice if possible, even after 14 August. General lectures on campus will be limited, from the beginning of the term, to 50 percent of the number of seats, up to a maximum of 50 people.

Employees are recommended to carry out internal meetings digitally as much as possible. 

Stay home in case of sickness​

Stay home if you are sick, even if you just have symptoms of a mild cold. See the list of common symptoms of Covid 19​If you intend to continue working – do so from home. Employees should have dialogue with their manager. Stay home for two days after you are completely symptomless. 

If you have suspected symptoms, such as coughing, fever or headaches, you should inform your direct manager and, follow the healthcare authority’s recommendations: 1177 for Västra Götaland​

Help for staff abroad

​Employees who are abroad and need help primarily receive this help via the emergency number of the travel insurance: IF Skadeförsäkring via +46 77-181 58 18.

Assistance for staff with normal residence abroad​

Staff who need advice on any return trip should contact their country's embassy in Sweden.

Do you have questions?​

Read more:

Published: Thu 18 Jun 2020.