Team 10xIndividual

<p>The 10xIndividual team aims to boost productivity by leveraging AI through four project concepts: Smart Companion, Second Brain, Co-author, and a routine task Assistant. They address integration challenges posed by limited access and a complex tool environment, focusing on prototyping solutions that combine data sources for proactive digital assistance. One highlight is automated time reporting using Outlook calendar events and tags.</p>
<p>The team demonstrates how AI can streamline automation, suggest enhancements, and aid in reporting, all while utilizing existing Microsoft infrastructure. Viewers are encouraged to experiment with AI tools and harness them for creative idea generation.</p>
<h4>Sammanfattning:</h4>
<ul>
<li>AI enhances productivity and routine task management.</li>
<li>Integrating multiple data sources enables smarter digital assistance.</li>
<li>Time reporting automation can leverage existing tools like Outlook.</li>
<li>Prototyping within local infrastructure eases adoption.</li>
<li>Exploring and experimenting with AI fosters innovation.</li>
</ul>

<p>The video introduces Team 10xIndividual and provides an overview of their upcoming projects and videos. The main focus areas are personal productivity, incorporating AI into existing systems, and developing local AI solutions. The team presents four projects: Smart Kompis for automating tasks, Second Brain as a digital assistant for data management, Co-author tailored for Chalmers’ text generation needs, and a smart financial assistant.</p>
<p>Six detailed videos showcase prototypes, including writing and email assistants, information gathering tools, time reporting automation, and an AI business process coordinator. A seventh video discusses team decision-making and reflections on productivity and AI. Viewers learn how AI can enhance productivity by integrating into familiar systems.</p>
<h4>Key takeaways:</h4>
<ul>
<li>AI integration boosts personal productivity in existing tools.</li>
<li>Projects address automation, data management, and tailored text solutions.</li>
<li>Local AI solutions protect sensitive information.</li>
<li>Six prototype demos and one reflective discussion are available for viewers.</li>
</ul>

<p>The video introduces Team 10xIndividual’s project to automate the generation of study certificates, a key step in recruiting international doctoral students at Chalmers. By leveraging AI, their prototype uses existing templates, job ads, and CVs to auto-fill documents, ensuring accuracy and efficiency while reducing repetitive manual work. The team emphasizes integrating AI into current systems and highlights the broader potential of such automation for similar infrequent, template-based tasks. They note possible future improvements, such as expanding the tool to more templates and integrating with platforms like Microsoft Copilot for seamless workflows.</p>
<h4>Key takeaways:</h4>
<ul>
<li>AI can automate and streamline document generation using templates and existing data.</li>
<li>Integrating tools with current systems boosts usability and adoption.</li>
<li>The approach can be generalized for other repetitive, infrequent document tasks.</li>
<li>Future development aims for broader integration and enhanced user guidance.</li>
</ul>

<p>This video from team 10xIndividual introduces a smart email assistant prototype designed to boost personal productivity by automating responses to frequently asked questions. Built using Microsoft Power Automate, the assistant identifies common queries, drafts AI-generated responses, and notifies users for approval before sending. The tool learns from user feedback and personalizes its writing style, with data privacy as a key consideration. The team discusses potential improvements like Teams integration, summary notifications, more advanced classification, and easier setup for users. Overall, the assistant aims to save time for staff who handle large volumes of repetitive email tasks and can be further adapted and scaled to broader use cases.</p>
<h4>Key takeaways:</h4>
<ul>
<li>The assistant uses AI to automate email replies to common queries.</li>
<li>User approval and feedback help train and refine the system.</li>
<li>Integration with Microsoft tools enables easy adoption and expansion.</li>
<li>Privacy and data handling are important considerations.</li>
<li>The prototype has broad potential for scaling and customization.</li>
</ul>
<p> </p>

<p>The team, aiming to enhance productivity at Chalmers, focuses on developing local digital solutions. They present four innovation tracks: SmartKompis, Second Brain, Coauthor, and Smart Economy Assistant. For their prototype, they automate time reporting by integrating Outlook calendars with Power Automate, addressing challenges posed by fragmented and unstandardized systems.</p>
<p>The project's core lesson is that leveraging familiar tools and creating automated workflows can simplify daily tasks and improve efficiency.</p>
<h4>Key takeaways:</h4>
<ul>
<li>Productivity grows with tailored local solutions.</li>
<li>Outlook and Power Automate help automate routine tasks.</li>
<li>Integration overcomes fragmented systems.</li>
<li>Standardization is key for efficiency gains.</li>
</ul>

<p>The video introduces Team 10xIndividual's exploration of AI to boost productivity, focusing on how local AI solutions can enhance existing workflows. A key example is the Chalmers Writing Assistant, which uses fine-tuned language models tailored to Chalmers University's linguistic guidelines to help with text compliance and rewriting tasks. By processing data locally, the tool ensures security and confidentiality, making it suitable for a variety of applications.&nbsp;</p>
<h4>Key takeaways:</h4>
<ul>
<li>AI tools can greatly increase productivity and support individual work.</li>
<li>Local AI solutions ensure higher data security compared to cloud-based tools.</li>
<li>The Chalmers Writing Assistant offers tailored language support for academic settings.</li>
<li>Fine-tuned models enable adherence to specific writing guidelines.</li>
</ul>

<p>The video presents AI Coordinator Kai, a prototype developed by Team 10xIndividual to streamline and automate recruitment processes at Chalmers University. The team, with backgrounds in diverse fields, emphasizes integrating AI into existing systems to enhance personal productivity and data integrity. They critique Chalmers’ current tool, 2c8, which visualizes but does not coordinate workflows. Kai addresses this by offering real-time status updates, task assignments, notifications, and a chat function for process-related queries, making complex and infrequent formal processes easier to navigate.</p>
<p>The presenters argue that such AI tools can be extended beyond recruitment to assist in a variety of business processes across organizations.</p>
<h4>Key takeaways:</h4>
<ul>
<li>AI Coordinator Kai streamlines recruitment by automating coordination and communication.</li>
<li>Existing process tools like 2c8 are static; AI adds needed interactivity and personalization.</li>
<li>Kai enables notifications, personalized views, and easy access to relevant process information.</li>
<li>Integrating AI with current workflows can benefit multiple business processes, not just HR.</li>
</ul>

<p>The video introduces Team 10xIndividual and their AI project “CHAL,” an assistant for Chalmers University’s Teams platform designed to boost personal productivity and streamline information access. CHAL summarizes conversations, tracks context, provides instant policy answers, integrates with calendars, and can automate meeting scheduling. Built with Microsoft Power Automate, it centralizes information from Teams and the Chalmers intranet, making finding relevant data easier and faster for employees.</p>
<p>The team demonstrates CHAL’s features and highlights the possibilities for further integration, such as richer document access, automating more actions, and improved routing of user requests. They explain the importance of data integrity and context management, and envision CHAL evolving into a collaborative, proactive digital colleague that transforms the workplace beyond static email exchanges.</p>
<h4>Key takeaways:  </h4>
<ul>
<li>CHAL is an AI assistant embedded in Teams for Chalmers staff productivity.  </li>
<li>It summarizes, manages conversation history, handles policies, and integrates calendars.  </li>
<li>Built with Power Automate, it enables automation and fast information retrieval.  </li>
<li>Future enhancements include expanded knowledge and proactive contextual support.</li>
</ul>

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Explorative AI projects 2025

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Explorative AI projects 2025

Team 10xIndividual

Introduction to Team 10xIndividual

Video description: Introduction to Team 10xIndividual

Overview of the project

Video description: Overview of the project

Smart assistant for study certificates

Video description: Smart assistant for study certificates

Smart mail assistent

Video descripton: Smart mail assistent

Time reporting

Video description: Time reporting

Chalmers writing assistant

Video description: Chalmers writing assistant

AI coordinator for recruitment

Video description: AI coordinator for recruitment

CHAL

Video description: CHAL