illustration av coronavirus

Coronavirus: Information for employees

During the autumn term 2020 Chalmers will hold campus-based education, with significant digital elements. Employees are recommended to continue working from home, to the extent their duties allow, and in dialogue with their closest manager. Continued caution is advised with visits, physical meetings and travel. 

This information is intended for all employees at Chalmers

14 Aug 15:00

Working at home is the primary recommendation 

During the autumn Chalmers employees are recommended to continue working from home, to the extent that their duties allow, in dialogue with their direct manager. This recommendation applies until further notice is given.

When the autumn semester begins, Chalmers will conduct campus-based education, together with significant digital elements. Employees who must be on site to teach, support teaching activities or perform other tasks that cannot be done remotely, need to be able to work on campus in safety. Other employees should therefore, to the extent their duties allow, continue to work from home.

In this way, the overall operations can best adhere to the Public Health Agency’s guidelines on maintaining distance between individuals and avoiding larger social gatherings. Planning and coordination of the work will be led as normal by managers. The links below contains detailed advice for how the risk of infection can be reduced.

Avoiding spreading infection – our joint responsibility

To avoid becoming infected and infecting others:
  • Work from home to as great an extent as possible
  • Keep a distance from others, both indoors and out. When you are close to other people you do not live with, keep more than one arm's length. (at least 1.5 metres)
  • Stay home if you are sick, even if it just a mild cold. See the list of common symptoms of Covid-19
  • Wash your hands often with soap and warm water for at least 20 seconds. You can find more hygiene advice here.
  • Avoid using public transport especially during rush hour. When you must: Keep your distance from others on buses, trains, trams and other public transport. For longer journeys: Choose options where you can book a seat. Read more on journeys within Sweden here.
  • Avoid visiting elderly relatives. People over 70 are most at risk of becoming seriously ill from Covid-19. 
  • Avoid parties, funerals, baptisms, and weddings.
  • Keep your distance from others in sporting locations, saunas, gyms, and avoid changing in public changing facilities. 
  • Keep yourself updated via krisinformation.se and the Public Health Agency’s website

Campus is not closed – but mainly open for employees and students

When the autumn semester begins more premises, classrooms and auditoriums will open, in addition to most group rooms and computer rooms. Doors to other facilities on campus might be locked, but are available for students and employees and others with pass-cards. 

The reception in CA-huset is unmanned, until furhter notice, but all employees can enter with a pass-card and code 06:00-20:00. The mail is picked up/left only once a day.

Chalmers offer primarily online library service and phone support for the time being, and the library has increased its digital presence. The three libraries (the main library, Kuggen, and the architectural library) offer limited service on site with opening hours of 10–14. 

Premises adapted for greater security

In order to ensure safe conditions for those students and staff who must be on campus, premises has been adapted to try and minimise the risk of spreading infection, with, for example, plexiglass in receptions, markings in the floor and more sparse seating in meeting rooms, lecture halls and lunchrooms. The general recommendation is to run half capacity compared to a normal situation.
  • Shared offices – avoid being in at the same time
  • Open offices – maximum half capacity
  • Meeting rooms – half capacity
  • Laboratory activities – conduct a risk analysis
  • General lectures on campus – maximum half capacity, no more than 50 people
  • The Public Health Agency's guidelines on social distancing shall apply in all premises
Entry by means of access cards continues to apply, as a measure to limit the number of people in the premises.

Busi​ness travel

Due to the Covid-19 outbreak Chalmers will continue to permit only operations-critical business tripsWhat is operationally critical will be decided by the Heads of Department. International business trips can be granted, but only if the trip is not affected by the Ministry of Foreign Affairs’ travel advice. This decision applies until further notice. Employees are advised to follow the Ministry of Foreign Affair’s travel advice also for private journeys.

Conferences, meetings and visits

On 15 Aug the restrictions was lifted regarding physical conferences, meetings and visits with external participants, arranged by Chalmers. However, digital meetings are still recommended, and should remain the first choice if possible. General lectures on campus will be limited, from the beginning of the term, to 50 percent of the number of seats, up to a maximum of 50 people. Employees are recommended to carry out internal meetings digitally as much as possible. 

Stay home in case of sickness​

Stay home if you are sick, even if you just have symptoms of a mild cold. See the list of common symptoms of Covid-19​If you intend to continue working – do so from home. Employees should have dialogue with their manager. Stay home for two days after you are completely symptomless. 

If you have suspected symptoms, such as coughing, fever or headaches, you should inform your direct manager and, follow the healthcare authority’s recommendations: 1177 for Västra Götaland​

Help for staff abroad

​Employees who are abroad and need help primarily receive this help via the emergency number of the travel insurance: IF Skadeförsäkring via +46 77-181 58 18.

Assistance for staff with normal residence abroad​

Staff who need advice on any return trip should contact their country's embassy in Sweden.

Do you have questions?​

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Published: Fri 28 Aug 2020.