Administration and Services

Administration and Services is Chalmers’ organisation for staff and reporting support to the management, joint administration and service to departments and other units. The work is organised under 9 offices and is to be found under each office. Two offices, the Service Department and the Office of IT Systems and Services are financed through fees.

Contact persons for each department are found below. If you are looking for a specific person at Chalmers, you can search for staff members or contact our switchboard at +46 31 772 10 00.

Management

Rolf Almelund, Administrative Director (acting)
Phone +46 31 772 2602
Email rolf.almelund@chalmers.se

Staff at the chancellery

Student and Education Office

Student and Education Office works with:

• Admissions
• Student records (Ladok)
• Responsibility for documentation on courses offered (the Study Portal) including administrative support to teachers and students
• Degrees, Final examinations and diplomas
• Rules and regulations for undergraduate study
• Process support for decisions by the Pro-Vice-Chancellor and GUN
• Statistics, follow-up and information to external and internal bodies
• Development of administrative processes/support for study
• System owners of Ladok, the Study Portal
• Registration, choice of courses, certificates, information
• Study counselling
• International guidance

The Director is Gunilla Walther
Staff at Student and Education Office

Planning, Analysis and Economics

The office works with:

• Accounting
• Financial systems
• Tax and VAT questions
• Invoice handling and in and out payments
• Procurement and purchasing
• Business law
• Financial support to centres
• Operational planning and financial planning
• Budget questions
• Planning infrastructure: premises and IT
• Follow-up (operational and financial)
• Quality issues (incl. assessments)
• The Foundation
• Preparation of cases for management
• Responsibility for methods and process in planning and follow up questions

The Director is Rolf Almelund
Staff at Planning, Analysis and Economics

Division of IT-Governance

Division of IT management is responsible for Chalmers IT operations. These tasks include:

• Provide IT services at a reasonable cost
• Purchase and manage Chalmers IT services
• Information security responsibilities
• Analyze the needs of IT services and tools
• Develop IT strategy, policies, guidelines and rules of use

The department belongs to Administration and service but the CIO reports to the president on strategic issues and information and to the Administrative Director on other matters.

Staff at the Division of IT-Governance

IT Services

The office provides a service on both of Chalmers’ campuses, within the following areas:

• Operating joint systems
• Networks
• Telephony
• Help Desk
• Operations/support computer terminals

Interim Chief is Jonas Heiker
Staff at IT Services

Communications and Marketing

The Communications and Marketing office is responsible for communications and public relations at Chalmers, both internal and external. The office is also responsible for the Chalmers brand. Our key responsibilities are:

• To lead and develop the Chalmers communications strategy, including marketing communication, media relations and relations with the community, both nationally and internationally.
• Internal communication
• Branding
• Academic ceremonies
• Crisis management

The Director is Tomas Nilsson
Staff at Communications and Marketing

HR Department

The HR Department works with:

• Method development, advice and support on personnel issues and recruitment, introduction, setting of wage rates, competence maintenance, pension issues, in-service training, relocation and redundancy
• Professional development/management development 
• Personnel planning 
• Issues involving the working environment, equal opportunity and environmental issues
• Cooperation with the trades union organisations 
• Salaries and travel expenses service 
• Safety issues 
• Diversity issues

The personnel department is the system owner of the personnel system Primula and the travel expenses system Tur & Retur.

The Director is Kristina Kvarnevi
Staff at Personnel Department

Service Department

Service Department is responsible for service, consultation and advice in areas such as the areas below.

• Cleaning Service
• Transport Service, with central goods reception
• Examination Administration
• Caretaker and technical service
• Switchboard and reception

The Director is  Eva-Karin Akar
Staff at Service Department